5 Types of Meetings

Meetings can be of various types based on formality, purpose, use, legality, participation, and more. Types of meetings are; formal meetings, annual general meetings (AGM), statutory meetings, board meetings, and informal meetings.

Meeting or plural form “Meetings” can be defined as; “A gathering of people; as for a business, social, or religious purpose.”

Meetings we know how important part meetings play in our professional lives. But they a very important role in other parts of our life.

Meetings can be of various types based on formality, purpose, use, legality, participation, and more.

However, the main principle of the meeting is remaining common: a gathering of people. In this post, we will look at meetings in terms of the formality of them.

There are several types of meetings;

  1. Formal Meetings.
  2. Annual General Meeting(AGM).
  3. Statutory Meetings.
  4. Board Meetings.
  5. Informal Meetings.

Formal Meetings

The rules of conduct of formal meetings are laid dozen in a company’s Articles of Association and/or Constitution or Standing Orders.

With such meetings, a quorum must be present, i.e., the minimum number of people who should be present to validate the meeting. A formal record of these meetings must be kept, usually by the company secretary.

Annual General Meeting(AGM)

AGM’s are held once a year to assess the trading of the organization over the year. All shareholders are invited to intend the GM, but they must be given 21 days’ notice.

Related: Company Meetings: Types of Company Meetings

Statutory Meetings

Statutory meetings are called so that the directors and shareholders can communicate and consider special reports.C companies are required by law to hold these statutory meetings.

Board Meetings

Board meetings are held as often as individual organizations require. They are attended by all directors and chaired by the Chairman of the board.

Informal Meetings

Informal meetings are not restricted by the same rules and regulations as formal meetings.

Such meetings may take the form of brainstorming or discussion sessions where strict agendas may not be necessary, and minutes may not be kept.

However, it is usually considered good business practice for an agenda to be issued to all members before the meetings so that they can be prepared adequately to make a valuable contribution.

These meetings are attended by a group of managers who may need to discuss a specific matter, report of progress reports.

For example, the marketing manager, sales manager, production manager, and research and development manager may meet to discuss the launch of a new product being launched soon.

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