Functions of management are a systematic way of doing things. Management is a process to emphasize that all managers, irrespective of their aptitude or skill, engage in some inter-related functions to achieve their desired goals.
4 Functions of management are planning, organizing, leading, and controlling that managers perform to accomplish business goals efficiently.
First, managers must set a plan, organize resources according to the plan, lead employees to work towards the plan, and control everything by monitoring and measuring the plan’s effectiveness.
Management process/functions involve 4 basic activities;
- Planning and Decision Making: Determining Courses of Action,
- Organizing: Coordinating Activities and Resources,
- Leading: Managing, Motivating and Directing People,
- Controlling: Monitoring and Evaluating activities.
1. Planning and Decision Making – Determining Courses of Action
Looking ahead into the future and predicting possible trends or occurrences that are likely to influence the working situation is the most vital quality and manager’s job. Planning means setting an organization’s goals and deciding how best to achieve them.
The plan helps maintain managerial effectiveness as it works as a guide for future activities. Selecting goals as well as the paths to achieve them is what planning involves.
Planning involves selecting missions and objectives and the actions to achieve them. It requires decision-making or choosing future courses of action from among alternatives.
In short, planning means determining what the organization’s position and the situation should be in the future and decide how best to bring about that situation.
Planning helps maintain managerial effectiveness by guiding future activities.
For a manager, planning and decision-making require an ability to foresee, visualize, and look ahead purposefully.
2. Organizing – Coordinating Activities and Resources
Organizing can be defined as the process by which the established plans are moved closer to realization.
Once a manager sets goals and develops plans, his next managerial function is organizing human resources and other resources identified as necessary by the plan to reach the goal.
Organizing involves determining how activities and resources are to be assembled and coordinated.
The organization can also be defined as an intentionally formalized structure of positions or roles for people to fill in an organization.
Organizing produces a structure of relationships in an organization, and it is through these structured relationships, plans are pursued.
Organizing is part of managing, which involves establishing an intentional structure of roles for people to fill in the organization.
It is intentional in the sense of making sure that all the tasks necessary to accomplish goals are assigned to people who can do the best.
The purpose of an organizational structure is to create an environment for the best human performance.
The structure must define the task to be done. The rules so established must also be designed in light of the abilities and motivations of the people available.
Staffing is related to organizing, and it involves filling and keeping filled the positions in the organization structure.
This can be done by determining the positions to be filled, identifying the requirement of the workforce, filling the vacancies, and training employees so that the assigned tasks are accomplished effectively and efficiently.
The managerial functions of promotion, demotion, discharge, dismissal, transfer, etc. They have also included the broad task “staffing.” staffing ensures the placement of the right person in the right position.
Organizing decides where decisions will be made, who will do what jobs and tasks, who will work for whom, and how resources will assemble.
3. Leading – Managing, Motivating, and Directing People
The third basic managerial function is leading. It is the skills of influencing people for a particular purpose or reason. Leading is considered to be the most important and challenging of all managerial activities.
Leading is influencing or prompting the organization member to work together with the interest of the organization.
Creating a positive attitude towards the work and goals among the members of the organization is called leading. It is required as it helps to serve the objective of effectiveness and efficiency by changing the behavior of the employees.
Leading involves several deferment processes and activates.
The functions of direction, motivation, communication, and coordination are considered a part of the leading processor system.
Coordinating is also essential in leading.
Most authors do not consider it a separate function of management.
Rather they regard coordinating as the essence of managership for achieving harmony among individual efforts towards accomplishing group targets.
Motivating is an essential quality for leading. Motivating is the management process of influencing people’s behavior based on knowing what cause and channel sustain human behavior in a particular committed direction.
Since leadership implies fellowship and people tend to follow those who offer a means of satisfying their own needs, hopes, and aspirations, understandably, leading involves motivation leadership styles and approaches, and communication.
4. Controlling – Monitoring and Evaluating Activities
Monitoring the organizational progress toward goal fulfillment is called controlling. Thus, monitoring progress is essential to ensure the achievement of organizational goals.
Controlling is measuring, comparing, finding deviation, and correcting the organizational activities performed to achieve the goals or objectives. Thus, controlling consists of activities like; measuring the performance, comparing with the existing standard and finding the deviations, and correcting the deviations.
Control activities generally relate to the measurement of achievement or results of actions taken to attain the goal.
Some means of controlling, like the budget for expenses, inspection records, and the record of labor hours lost, are generally familiar. Each measure also shows whether plans are working out.
If deviations persist, correction is indicated. Whenever results differ from the planned action, persons responsible are to be identified, and necessary actions must be taken to improve performance.
Thus outcomes are controlled by controlling what people do. Controlling is the last but not the least important management function process.
It is rightly said, “planning without controlling is useless.” In short, we can say the controlling enables the accomplishment of the plan.
Conclusion: Management is a process of interrelated functions.
All the management functions of its process are interrelated and cannot be skipped.
The management process designs and maintains an environment in which personnel’s, working together in groups accomplish efficiently selected aims.
All managers carry out management’s main functions: planning, organizing, staffing, leading, and controlling. But depending on the skills and position on an organizational level, the time and labor spent in each function will differ.
Planning, organizing, leading, and controlling are the 4 functions, which work as a continuous process.