Cost Control: Meaning, Tools, Techniques, and Estimation of Cost Control

Cost Control: Meaning, Tools, Techniques, and Estimation of Cost Control

Cost control can be defined as a tool used by an organization’s management to regulate and manage its functioning by reducing the cost to a planned level.

It involves a series of activities beginning with preparing a budget, assessing the actual performance, and finishing with implementing the actions. Companies these days use different cost control software that can help to meet the working budget.


This method allows management to regulate the cost of a production facility.

This includes developing the necessary standards, determining actual findings for comparison with the predicted data, analyzing deviations, and necessary action.


This technology is utilized by management to create a product at the lowest feasible cost, detecting and removing redundant expenditures and yielding greater revenues. This is, in other words, used to operate within the prescribed cost standards.


  • The cost control mechanism cannot be applied unless the reported costs are produced and submitted in time.
  • For successful monitoring, it is important to have an adequate and suitable delegation of authority.
  • In the case of an effective control system, deciding centers of responsibility is essential.
  • A key aspect of an efficient cost control system is that expenses are relevant and are manageable.


The first strategy of these systems is active engagement by everyone in the organization.

The second strategy says that each member of an organization must be actively involved in executing a cost control system.

The third method requires the firm to ensure that its operating footprints are reduced successfully, i.e., when its commercial space is completely used.

The fourth strategy suggests that the firm should operate on a project-by-project basis with experts and consultants.

The fifth and final approach suggests that the firm must educate its accounting professionals and finance staff to speed up the cost management system.

Example of cost control

Exhibits of a particular project are in line with cost control ABC Limited. However, it’s not certain that the firm will take up this project. To confirm the project, list these actions of the corporation that must be taken.

The following steps are required of ABC Limited:

  • The organization must employ relevant approaches, such as reference class forecasts, to verify the project’s cost estimates.
  • The Company has to evaluate the business, project, and operational planning and then draw up a budget for the organization.
  • The Company must adopt adequate financial controls and sometimes review the costs.
  • The firm should report on the project’s performance and ensure smooth project management.

Cost management tools

  • Cost Estimate: this tool is utilized at the start-up stage. During these phases, users are in charge of assessing a specific project’s financial feasibility.
  • Budget: the users plan the work in this phase by considering the general cost estimates and transforming them into a budget.
  • Cost surveillance: is utilized throughout execution. In this phase, users track their costs to determine whether there are no excess or needless expenditures to keep the cost within the budget.
  • Financial assessment: utilized in the very end.

Cost control significance

This technique is extremely useful for firms to get rid of needless expenditures in a certain project. It enables firms to minimize costs.

It allows users to assess the financial feasibility of a certain project. It enables users to estimate costs and, thus, to draw up a budget for a certain project. Users may, from time to time, utilize a cost management mechanism to regulate and monitor the project’s costs.

  • It improves a company’s credibility.
  • It helps to increase the return on the assets of a business.
  • It supports management with the existing resources to increase productivity.
  • This method allows a company to increase its profit volume by minimizing sales and production.
  • This method continually assists employees in the supply of employment.
  • This strategy enables the staff to receive fair salaries and incentives.

Wrap up

The cost control software technique allows organizations to regulate and monitor the expenses associated with a given project.

Users may also use it to determine whether the project is financially viable. The method also increases an organization’s credibility and helps improve the economic stability, prosperity, and well-being of the industry as a whole.