While creating a quick, last-minute presentation your collection of slides is just one part of the process. You will also need time to brainstorm, generate ideas, create a presentation draft and refine your message. Well, worry not! There are plenty of time-saving ways through which you can make slides faster and cope with your tight schedule.
In this post, we will talk about five amazing tips that can help you create a last-minute presentation and still engage the audience:
1. Use Ready-To-Use PowerPoint Templates:
Now that you’re running against the clock for your next presentation. The best way to create a presentation without jeopardizing the quality is by using readymade PowerPoint templates. With these templates, you can get access to out-of-the-box, pre-made PowerPoint design ideas where you only have to populate content in relevant placeholders. Not just that, PowerPoint templates come pre-packed with intuitive graphics and slide elements that can help you present data vividly.
Often presentation creators create an ordinary-looking slide deck due to a variety of factors such as less availability of time, not enough experience with design principles, or both. Well, the readymade PowerPoint templates are available at your rescue! You can simply download a relevant template that resonates with the presentation’s subject. Hence, you can leverage the slide deck and its elements to create a captivating & winning presentation, that too in the shortest time possible!
2. Open With a Powerful Introduction:
We all have heard that the first impression is perhaps the last impression! It’s true for your presentations as well, it’s the start of the presentation that counts. Therefore, learning how to start a presentation is as important as the presentation itself. The goal is to grab your audience’s attention from the very beginning of the meeting and get a hold of it till the presentation lasts. An attention-grabbing and eye-catching opener can do wonders for your presentation, and it doesn’t take much time to create one either.
You can either quote someone, begin with a story, highlight a problem, tell a joke, or shock the audience. The key is to leverage the element of surprise and start strong, such that your audience stays curious throughout the timespan of the presentation. If done right, the presentation can engage the audience like never before and allow you to accomplish presentation goals.
3. Cover the Key Ideas:
Another important tip to succeed with your PowerPoint presentations when you’re short on time is to focus only on the essential ideas in the slides. Going into a lot of details won’t do any good since not only will it take a substantial amount of time to create slides, but it will also make your message complex and put engagement into jeopardy. As a presenter, your goal should be to keep the presentation as minimalistic as possible. If done right, the slides will make it easy for the audience to stay focused and not get overwhelmed.
Further, your audience is encouraged to listen to you as well since not all information is present on the slide! Therefore, you should avoid including excess or unnecessary information on the slides and instead look for innovative ways to present information. A good choice can be leveraging a compelling collection of shapes, colors, and other visual imagery across the slide deck. Hence, keeping the presentation minimalistic will help you keep the slides organized and provide a harmonious feel to the viewers.
4. Transform Data Into Striking Visuals:
There is no denying that data is an imperative part of any presentation. But presenters must note that cluttering your slides with data overwhelms the audience while consuming significant time during presentation creation. Data visualization is one of the best strategies to bring life to the data, extract the real essence out of it, engage with the audience, and save big on time while creating the slides. You can choose from leading data visualizations such as Histograms, Line/Bar charts, Heatmaps, Scatter plots, 2D or 3D tables.
Using intuitive imagery to represent the data in your slides will help you quickly create the presentation. As a presenter, you only have to input relevant data into the graphs/charts, and the visual will drive itself and connect with the audience. Apart from saving presentation creation time, visuals also help your presentation in incredible ways. If your audience is able to comprehend the data and understand the gist of it, they’re more likely to trust you and invest in your products or services. Hence, data visualization is one of the important keys to presentation success.
5. The 10 20 30 Rule:
While creating your next revolutionary presentation, you must pay heed to simplicity and not overwhelm the audience. The more content or number of slides you bring to your deck, the less engaging & difficult to understand it will be. The 10 20 30 is one of the most popular rules of presentation followed by presenters around the world. The rule begins by stating that a presentation should not have more than 10 slides in total. Often people create a non-exhaustive collection of slides that take forever to end and thus, lead to the phenomenon “Death by PowerPoint” amongst the audience.
The rule further elaborates that a presentation’s delivery should not take more than 20 minutes. The second component of the rule directly relates to average human attention spans. If your presentation is taking forever to deliver, it certainly can throw your audience off the track. Lastly, the rule encourages that a presentation should have a font size of at least 30px such that people sitting across the auditorium or meeting room can see the slides clearly and don’t lose attention. All in all, the 10 20 30 rule of PowerPoint helps you create a short, crisp, and to-the-point slide deck that has the potential to engage with the audience pleasingly.
The End Line:
A last-minute presentation doesn’t necessarily mean it has to be an average one. The points discussed above in the article can help you kickstart your presentation endeavors and create a slide in minimal possible time while ensuring high professional standards and quality.